Secretariat and Registration Desk
The timetable will be available soon.
Badge
All participants are kindly requested to wear their badge during all congress activities. Depending on the category, the badge will allow access to scientific sessions, exhibition area, coffee breaks and lunch. Additional information will be provided soon.
Language
The official language is English. No simultaneous translation will be provided.
Certificate of Attendance
Participants will be able to download and print the Certificate of Attendance upon completion of the online evaluation form they will receive by email at the end of the Congress.
Congress Venue
Firenze Fiera
📍Piazza Adua, 1. Florence, UItaly 50123
Located in the heart of Florence, Firenze Fiera is one of Italy’s leading congress and exhibition centers.
The venue combines prestigious historic buildings—such as the Fortezza da Basso and the Palazzo dei Congressi—with modern, flexible facilities.
Thanks to its central location, just a short walk from the main railway station and the city’s main attractions, it is an ideal setting for international congresses, offering modular meeting spaces, advanced technology, and large exhibition areas.
How to Reach the Venue
Firenze Fiera is easily accessible by different means of transport
By Plane
Florence Airport (Peretola Airport) is approximately 5 km away. The venue can be reached by taxi (around 15 minutes) or by tramway line T2 to the “Fortezza” stop.
By Train
The main railway station, Santa Maria Novella Railway Station, is only a 5–10 minute walk from the venue.
By Car
Florence is well connected via the A1 motorway. Parking facilities are available nearby, although the use of public transport is recommended when accessing the city center.
By Public Transport
Several bus lines and the tramway provide easy connections between the venue, the airport, and other key areas of the city.
Florence
Located in the heart of Tuscany, Florence is globally recognized for its cultural heritage while also emerging as a dynamic center for innovation in the life sciences sectors. The city is home to leading academic institutions such as the University of Florence, as well as a network of research centers, hospitals, and technology clusters that support the development and testing of advanced medical solutions.
Florence and the wider Tuscany region are increasingly active in areas such as biomedical engineering, digital health, and medical devices, fostering collaboration between clinicians, researchers, and industry stakeholders.
Supported by regional innovation programs and a growing ecosystem of startups and established companies, the city provides a stimulating environment for scientific exchange and technological advancement. Combined with excellent transport connections and high-quality conference infrastructure, Florence offers an ideal setting for international congresses, facilitating networking, knowledge transfer, and cross-sector partnerships.
Useful Numbers
🆘 Emergency (general): 112
👮 Police: 113
🚑 Ambulance: 118
🚒 Fire Brigade: 115
ℹ️ Tourist Information (Florence Tourist Information): +39 055 000000
🚕 Taxi (Taxi Firenze): +39 055 4390 / +39 055 4242
Visa
All non-Italian nationals entering Italy must provide valid travel documentation. Delegates who hold neither an EU passport nor a Schengen visa should check as soon as possible the Portuguese Ministry of Foreign Affairs’ website to see if they require a visa to enter the country.
Visa regulations depend on your nationality and country of origin. For the most updated information regarding visa requirements, we do suggest you contact your local consulate for full and official instructions on the specific visa regulations and application procedures that apply to you.
If a visa is required, delegates should apply to the Portuguese Diplomatic and Consular Representations in their country of residence with the documents outlined on the Ministry of Foreign Affairs’ website. Invitation letters to the conference may be downloaded online through the registration area of our website.
Please Note: Visa applications may take several months. Therefore, we recommend checking all the necessary requirements and procedures well ahead of time.
Visa application fees vary. Please contact the embassy or consulate to enquire about costs.
Presentation of the requested documentation does not guarantee that the visa will be issued.
AIM Group International will be glad to assist you if you need any other written invitation or other document to support your visa application at the following e-mail address: visa@aimgroup.eu
Invitation Letter
The official invitation letter to be included in your application to enter Portugal can be downloaded through the registration page.
Click here to access the Registration Page
If you have not submitted your personal data yet, click on “First time user” and fill in the form with your personal data. Once you have completed the form, click on “Invitation Letter (VISA)” on the left side menu.
If you have already submitted your personal data, just log in (using your User ID and Password) and click on “Edit your personal data” to insert the passport details. Then, click on “Invitation Letter (VISA)” from the left side menu.
The Invitation Letter will not be legally or financially binding on the organizing secretariat. Expenses related to the conference shall be borne by delegates themselves.